Reactive-Resume/docs/guides/tracking-job-applications.mdx

---
title: "Tracking job applications"
description: "Use the Application Tracker to record jobs, link the resume you sent, manage follow-ups, and move applications through your hiring pipeline."
---

The **Application Tracker** helps you keep your job search connected to the resumes you create in Reactive Resume. Each application can store the company, role, stage, job posting, resume, cover letter, contacts, notes, and follow-up details.

## Open the Application Tracker

<Steps>
  <Step title="Sign in">
    Open Reactive Resume and sign in to your account.
  </Step>

  <Step title="Go to Applications">
    In the dashboard sidebar, click **Applications**.
  </Step>
</Steps>

<Frame caption="Application Tracker board view">
  <img
    src="/images/guides/tracking-job-applications/screenshot-1.webp"
    alt="Application Tracker showing search, tag filters, board columns, and application cards grouped by stage"
  />
</Frame>

## Add an application

<Steps>
  <Step title="Click Add application">
    If this is your first application, use the button in the empty state. Otherwise, use **Add application** in the page header.
  </Step>

  <Step title="Fill in the role details">
    Add the **Company** and **Role / title**. These two fields are required. You can also add the location, salary range,
    source, tags, notes, and follow-up details.
  </Step>

  <Step title="Choose a stage">
    Pick the current stage of the opportunity.
  </Step>

  <Step title="Link or upload the resume you sent">
    Choose a Reactive Resume from the **Resume** field when you want to keep a live link to the resume. You can also upload
    the exact resume PDF you sent.
  </Step>

  <Step title="Attach a cover letter">
    If you sent a cover letter, attach the PDF in the **Cover letter** field.
  </Step>

  <Step title="Save">
    Click **Add to pipeline**.
  </Step>
</Steps>

<Frame caption="Add application form">
  <img
    src="/images/guides/tracking-job-applications/screenshot-2.webp"
    alt="Add application form with job posting auto-fill, company, role, stage, resume, cover letter, tags, and follow-up fields"
  />
</Frame>

<Tip>
  Linking a Reactive Resume enables AI match scoring and resume tailoring for that application.
</Tip>

## Use AI to fill a job posting

If you have an AI provider configured, paste a job posting URL at the top of the add form and click **Auto-fill**. Reactive Resume reads the posting and fills in what it can, such as company, role, location, salary, and job description.

If auto-fill fails or the posting is private, paste the job description manually.

For AI setup, see [Using Artificial Intelligence](/guides/using-ai).

## Understand application stages

Applications move through fixed stages:

| Stage | Use it when |
| --- | --- |
| **Saved** | You found a role but have not applied yet. |
| **Applied** | You submitted the application. |
| **Screening** | A recruiter, hiring manager, or automated process is reviewing you. |
| **Interview** | You are in an interview process. |
| **Offer** | You received an offer. |
| **Rejected** | The company declined or the opportunity ended. |

You can move applications by dragging cards on the board, using the action menu, using bulk actions in the table, or opening an application and clicking **Move to**.

## Choose a view

The Application Tracker has three views:

| View | Best for |
| --- | --- |
| **Board** | Moving applications through stages visually. |
| **Table** | Reviewing many applications, selecting rows, and making bulk updates. |
| **Insights** | Understanding your pipeline, response rate, interviews, offers, sources, and application velocity. |

Use search, tag filters, sorting, and the archived toggle to narrow the list.

<Frame caption="Application Tracker insights view">
  <img
    src="/images/guides/tracking-job-applications/screenshot-4.webp"
    alt="Application Tracker insights view showing pipeline metrics, a funnel chart, applications over time, and source counts"
  />
</Frame>

## Update an application

Open an application from the board or table to view its detail panel. From there you can:

- edit the application details;
- move it to the next stage;
- open the original job posting;
- attach or replace resume and cover letter PDFs;
- add contacts;
- add follow-up information;
- add notes to the timeline;
- archive, unarchive, mark rejected, or delete the application.

Stage changes and notes appear in the timeline automatically.

<Frame caption="Application detail panel">
  <img
    src="/images/guides/tracking-job-applications/screenshot-3.webp"
    alt="Application detail panel showing stage progress, linked resume, Application Copilot, contacts, and timeline activity"
  />
</Frame>

## Use Application Copilot

Application Copilot appears in the application detail panel. It can:

- score how well the linked resume matches the job description;
- create a tailored copy of the linked resume;
- draft a cover letter;
- draft a follow-up message.

Match scoring and resume tailoring require both a linked Reactive Resume and a job description. Drafting also works from the application and resume context available in the tracker.

<Warning>
  Review AI-generated content before sending it. You are responsible for the final resume, cover letter, and follow-up message.
</Warning>

## Archive or delete applications

Archive applications you want to hide from the active board without deleting their history. Use the **Archived** toggle to view archived applications and unarchive them later.

Delete an application only when you no longer need its record. Deleting an application removes its timeline and cannot be undone.